House Meeting

The first collective house meeting were held on the 30/07/2011 at BCAS Wellawatte Campus, where all the students of BCAS attended the first house meeting in BCAS, also the first house meeting held of any private institute in sri Lankan history, It began to rain although the students manage their house activates perfectly, they choose their managers for their house after electing their house captains, and they made a rough plan on the upcoming “in-house activities” that are to be held during the month of august.

Below is the agenda of the house meeting that was held on that day

30/07/2011

08:30:00 AM

BCAS Student Lobby, Library, Overhead Lobby

Meeting called by:

Student Council & Steering Committee

Type of meeting:

First Official House Meeting

Facilitator:

BCAS

Meeting Secretary:

House Secretary, Temp Secretary

Timekeeper:

Staff in Charge

Attendees:

All Student of BCAS, Staff (including Non-executive, Executive Members, Steering Committee and other Staff)

Please read:

Please be present at the appropriate location of the relevant house meeting in the Wellawatte City Campus

Please bring:

Null

Agenda Items

Topic

Headed By

Time allotted

Overall the meeting is intended to last 4 hours morning and 3 [Optional Evening]

ü  Introduction

President & Secretary

05 Minutes

ü  Election of the House Captain

Staff In-Charge

15 Minutes

ü  Election of the House Vice Captain

Staff In-Charge

15 Minutes

ü  Election of the House Secretary

Staff In-Charge

15 Minutes

ü  Election of the Games Captain

Staff In-Charge

10 Minutes

ü  Election of the House Treasurer

Staff In-Charge

05 Minutes

08:30 a.m. – 08:35 a.m.

Introduction The House Meeting would happen in four different areas of the Wellawatte Campus, BCAS Student Lobby Area [Two Meetings], Library, and the Internal Lobby, the students would be standing during the meeting Objectives: Explain the house meeting methods and what details are important to be discussed

08:35 a.m. – 08:50 a.m.

Election of the House Captain Volunteers for the House Captain can occur during given time where maximum of three – five candidates can apply for the presidency, the election will be monitored by the Staff in charge Criteria: Cannot be an Executive Student Council Member [to increase chances of being involved] Cannot be a Staff member Popularity can be taken in consideration Objectives: Election of the House President

09:05 a.m. – 09:20 a.m.

Election of the House Vice Captain Volunteers for the House Vice Captain can occur during given time where maximum of three to – four candidates can apply for the presidency, the election will be monitored by the staff in charge Criteria: Cannot be an Executive Student Council Member [to increase chances of being involved] Cannot be a Staff member Popularity can be taken in consideration Objectives: Election of the House Vice President

09:20 a.m. – 09:35 a.m.

Election of the House Secretary Volunteers for the House Secretary can occur during given time where maximum of three to – four candidates can apply for the presidency, the election will be monitored by the staff in charge Criteria: Cannot be an Executive Student Council Member [to increase chances of being involved] Cannot be a Staff member Popularity can be taken in consideration Objectives: Election of the House Secretary

09:35 a.m. – 09:45 a.m.	Election of the Games Captain The election of the games captain would be another core role where he would be in charge of the games, and collecting the amount of participants for the house per game and the amount of games that the students are interested in, based on request
09:45 a.m. – 09:50 a.m.	Election of the House Treasurer The election of the house treasurer would be analysis the budget of requirements for the attending student for the events and to generate other details for the student council work

Houses Establishment

The House wise divisional concept that was introduced to BCAS very recently, it combines all the different departments, together to create four houses each consisting of roughly 200 students below I have included the formula and the House Number, Colors and their Name, including the IPO Pronunciations

 House Assignment Formula

 Your IDs are create based on the following format :-<< Department Abbreviation>>/<<Last Digits of the Year of Registration>>/<<Batch Number>>/<<Incrementing Student ID>>

 If you take an ID such as HN/05/16/29 It means

1. HND IT
2. 2005 Year
3. 16th Batch
4. 29th Student

Now to assign yourself to houses, we divide this last two digits by 4 and take the Remainder, a mathematical term know as Modulus (%) [Remainder] so 29%4 = 1 based on that remainder you would be assigned to your respective houses, as I’ve heard this formula has been given to all the administrative department, So all you got do is go and ask your respective admin departments.

HN/05/16/29 = 29 = 29%4 [Remainder] = 1 = Vikings [Green]

House Terminology

Your House are decide based on the above mentioned remainder number here is what the numbers mean

0 = Gladiators = AKA Red House = [Say Glad-Ee-Ate-tors]
1 = Vikings = AKA Green House = [Say Y-Kings not V-King]
2 = Samurais = AKA Yellow House = [Say Sa-mo-Raies]
3 = Knights = AKA Blue House = [Say Nights (K is Silent)]

I would like to ask all to use the Official Names because, i chat with some of you and they use colors as the names of the house, but there are much cooler names :) Also the house you’re assigned to is based on the currently active Student ID [not ones that you had before you switched a stream, also not ones you had in past registrations for BCAS]

 Windows 7 Calculator

You can use the Windows 7 Calculator to find the remainder of your Last Two Digits of your Student ID, here in the below picture the Calculator is in Scientific Mode, with History Enable for better view

Each house has their own group and later maybe they will have their own page, once a few years pass by, and also if we knew magic we got get sorting hat too :), I encourage students to go-forth find thy house assign thy self-join and have fun, or ask your Admin Department got your house, but confirm it using the formula, after all it is Course Lifetime Choice

1. Gladiators = http://www.facebook.com/groups/239738206058687/
2. Vikings = http://www.facebook.com/groups/vikings.bcas/
3. Samurais = http://www.facebook.com/groups/111690628929493/
4. Knights = http://www.facebook.com/groups/bcasknights/

These Houses are Closed Groups so be sure to message the House Captains with your ID before adding or your request will be denied

 This was issued on facebook on the day of the meeting

House Meeting Today

The House Meeting of the BCAS Fun Fiestawill be held today [30/07/2011] at 08:15:00 AM in the Wellewatte City Campus(256/2, Galle Road) , all students are suppose to attend that meeting, any classes held on that morning of that day would be canceled

Please be a part of it, as this is the FIrst House Meeting and you will discuss a lot of infomation including Election of the House Captain, House Vice Captain, House Secretary,,Assitant Treasurer, Games Captain, House Treasurer and also even more importantly Signups for Fiesta Games [Indoor Games,Outdoor Contact Sports, etc]

The Four House Meeting are Seperately held in Four Locations, Look for direction notices to find your repective house meeting loaction
» BCAS Student Lobby Area Inner Area
» BCAS Student Lobby Area Outer Area
» BCAS Student Library
» BCAS Second Floor Internal Lobby [Next to the Chief Operations Manager's Office]

You may have already got the BCAS Official Message Yesterday [29/07/2011]

Knights

Vikings

Gladiators

 Samurias

Chairman's Meeting with the Batch Reps

It was normal day in BCAS before the chairman and some of the boardmembers decided to have spontanious meeting about the proceedings of the fun week.

The coordinatiors of each stream and department would have had to have a masive campaigene to organzize the students into one meeting within the given 4 hour window. almost every stream was being represented except Telecommuncation Engineering and another stream could not be present during the events.

Although during the event the chairman mentioned that another meeting would have be held to update those students who didnot attend, about the proceedings of the event.

The reasons the event was organized was to get the views of the student about the format of the fun fieasta and the timeing constrain.

Meetings, Meetings oh and I forgot to mention Meetings!!:)

Their have been many meetings amongst some of the executive members of the student council, over the past weeks, to coordinate the massive event known initally, as Fun Week then later changed to Fun Fieasta.

Some members could not be contacted in time becuase they have classes/prior arrangments, therefore we have decided to limit the attending members to the the affected scope of the meeting.

An e.g. if the Movie Week needs to be discuessed then it is only crucial that the President, Secretary and the Entertainment Sub-Commitee should attend the meeting anyone else would be optional but are still allowed to attend. the reason for implementing such concept is so that members donot waste their time & resources attending meetings that they donot have input or get affected by.

Let there be Movie

The Movie Week was held from 2^nd to 8^th July in the BCAS Wellawatte City Campus and similar events was held three days after in the BCAS Dehiwale City Campus, The Movie Week’s, Objective was fundraise for the Fun Week later known as the Fun Fiesta, here each student was collected 50 Rs [SL] and issued a ticket by the student council.

There 7 Planned Movies held for seven days and the students were given popcorn for 5 Rs the first day and then 20 Rs then on. But later during the weekends there was high demand therefore more Movies were held during the week ends bringing the total held movies to 11, some of the movies were repeats, of the planned movies due to the high demand such X-Men First Class, & The Core.

Movie week would hold one movie each day at 04:00 PM or at 04:30 PM for seven day initially, but if the fundraising was not enough then more movies would be held, all movies are selected based on their PG rating, most movies that we have selected are animated movies to ensure it further still.

Selected movies

Movie Name	Duration	Type	PG Rating
Rio	01:35:56	Animated	PG-13
Independency Day	02:05:56	Action	PG
Ku Fu Panda 2	01:45:32	Animated	PG-13
The Core	01:35:02	Action	PG
Sanctum	01:37:32	Action	PG-13
X – Men	02:06:19	Action	PG-13
Mega Mind	01:33:56	Animated	PG

Also the dehiwala campus organized their own movie week event, under the guidance of the entertainment VP who also from the dehiwala campus.
The following Images were about the Movie Week that was held in Wellewatte Campus

Our Own Richard Alexander [Grambell :)] made this for us under short notice thankyou for your creative banner

First day of Movie Week, look at all those stressout student relaxing and enjoying the X-Men First Class Movie

These guys are bored cause they did'nt buy our popcorn :) :D

Even our Tresurer had a wonderful time at our Movie Week

Creation of the Official Student Council Facebook Group

The first Student Council Facebook Group was created by our Assistant Secretary Hariprashanth Wangdu July 3 at 10:18am, this group will have all of the student council members included [executive – non executive members], this will be the main method of content update and delivery system, till the BCAS Site comes online.

This is the Address to the Group, http://www.facebook.com/groups/bcasstudentscouncil/ although I am guessing that mostly people would be linking back to this blog from the facebook group rather thatn the other way around O.o :)