BCAS Ifthar 2011

The students’ council organized the event 14 days in advanced, by carefully planning the upcoming activities inside of Ifthar, a budget was first generate then the appropriate tasks were spread out amongst the students, a separate subcommittee was created for the Ifthar, that would be responsible for organizing the events, this committee was still comprised of the executive members of the students’ council

Three day prior to the event the dates were bought and stored safely in the student council room, later the next day the appropriate logos, and designs were planned and create, also required material such as glitter, ink, paint, nails, pin and cloth were bought and then they were used for the decoration of the podium [AKA Prompters box], also the Head office/ELTU was generous enough to provide the event with their Speakers, Buffer, Microphones, which were bought on the day of the Ifthar, 3½ Hours earlier to the event, a banner was built for the Ifthar and some council members supplied raw equipment such as barrels, and tin cans, which were transported via a van, a constant communication was established amongst the members during the latter parts of the events

The food handling was done in the utmost care, and health wise effective manner possible, using the aid of gloves and clean water as shown in the pictures

Halls 3 & 2 were taken respectively for the packing, arrangement of the food packs, which included the following 

Food Type	Amount
Submarine	1
Pastry	1
Samosa	1
Roll	1
Porridge	1
Dates	3
Orange	1
Juice	1
Water	1

The Iftar event is a religious event held in BCAS every year as part of BCAS traditions usually we hold it in each campus separately, but this time the students of all campuses would join the Ifthar Event at the Wellawatte Campus.

The Students would join at the evening on the student lobby area to join breaking fast, preceded by prayer, and any vote of thanks to BCAS and Sponsors, the girls would break their fast in the library, and the main events would be recorded, as well as broadcasted via live video feed from the student lobby area to the library, these technical support was provided by the students from the R&D as well as the staff from the R&D departments,

The Iftar was held on the 19^th of August which is Friday.

The event started at around 05:00:00 PM, where students from all the campuses started to pour in, and by sun-set all the attending students were present and the amount tolled up to 750 students, some students who came were sent to the open area (which was our default contingency plan in case the student participation was high), in the open area some students were seated in tables whereas the reaming students were seated on mats, and some boxes were broken to create extra space, fortunately the weather forecast was said to be non-cloudy or rainy and therefore the event proceeding was organized without a hitch from the weather perspective

House Meeting Outcomes

Below are some of the Photos of the First House Meeting

Newspapers

The student council establishment was published on the Newspaper(s), to promote itself to the public; a shot was published on the Sunday Times, where the office bearers of the student council appeared. Also the students came for photo-shoots for some more newspapers which would be published in the following weeks, via the aid BCAS Market Department, here are some photos of the Office Bearers including one that were not selected as the finalized photos

Warmup Photos

The Photo that appeared on the Newspaper

House Meeting

The first collective house meeting were held on the 30/07/2011 at BCAS Wellawatte Campus, where all the students of BCAS attended the first house meeting in BCAS, also the first house meeting held of any private institute in sri Lankan history, It began to rain although the students manage their house activates perfectly, they choose their managers for their house after electing their house captains, and they made a rough plan on the upcoming “in-house activities” that are to be held during the month of august.

Below is the agenda of the house meeting that was held on that day

30/07/2011

08:30:00 AM

BCAS Student Lobby, Library, Overhead Lobby

Meeting called by:

Student Council & Steering Committee

Type of meeting:

First Official House Meeting

Facilitator:

BCAS

Meeting Secretary:

House Secretary, Temp Secretary

Timekeeper:

Staff in Charge

Attendees:

All Student of BCAS, Staff (including Non-executive, Executive Members, Steering Committee and other Staff)

Please read:

Please be present at the appropriate location of the relevant house meeting in the Wellawatte City Campus

Please bring:

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Agenda Items

Topic

Headed By

Time allotted

Overall the meeting is intended to last 4 hours morning and 3 [Optional Evening]

ü  Introduction

President & Secretary

05 Minutes

ü  Election of the House Captain

Staff In-Charge

15 Minutes

ü  Election of the House Vice Captain

Staff In-Charge

15 Minutes

ü  Election of the House Secretary

Staff In-Charge

15 Minutes

ü  Election of the Games Captain

Staff In-Charge

10 Minutes

ü  Election of the House Treasurer

Staff In-Charge

05 Minutes

08:30 a.m. – 08:35 a.m.

Introduction The House Meeting would happen in four different areas of the Wellawatte Campus, BCAS Student Lobby Area [Two Meetings], Library, and the Internal Lobby, the students would be standing during the meeting Objectives: Explain the house meeting methods and what details are important to be discussed

08:35 a.m. – 08:50 a.m.

Election of the House Captain Volunteers for the House Captain can occur during given time where maximum of three – five candidates can apply for the presidency, the election will be monitored by the Staff in charge Criteria: Cannot be an Executive Student Council Member [to increase chances of being involved] Cannot be a Staff member Popularity can be taken in consideration Objectives: Election of the House President

09:05 a.m. – 09:20 a.m.

Election of the House Vice Captain Volunteers for the House Vice Captain can occur during given time where maximum of three to – four candidates can apply for the presidency, the election will be monitored by the staff in charge Criteria: Cannot be an Executive Student Council Member [to increase chances of being involved] Cannot be a Staff member Popularity can be taken in consideration Objectives: Election of the House Vice President

09:20 a.m. – 09:35 a.m.

Election of the House Secretary Volunteers for the House Secretary can occur during given time where maximum of three to – four candidates can apply for the presidency, the election will be monitored by the staff in charge Criteria: Cannot be an Executive Student Council Member [to increase chances of being involved] Cannot be a Staff member Popularity can be taken in consideration Objectives: Election of the House Secretary

09:35 a.m. – 09:45 a.m.	Election of the Games Captain The election of the games captain would be another core role where he would be in charge of the games, and collecting the amount of participants for the house per game and the amount of games that the students are interested in, based on request
09:45 a.m. – 09:50 a.m.	Election of the House Treasurer The election of the house treasurer would be analysis the budget of requirements for the attending student for the events and to generate other details for the student council work